CIA Software Features

Job Costing Software for the Construction Industry

Job costing is as important to the majority of our customers as their accounts. Our integrated job costing software improves cost control and reduces risk of errors.

Job costing is as important to the majority of our customers as their accounts. Because of this Construction Industry Accounts (CIA) software has a very flexible, fully integrated, job cost structure.

If an accountant is using a general accounting system without true job cost functionality, the costs must be manually transferred into a job costing spreadsheet. Our integrated accounting software improves cost control and reduces risk of errors.

Each new contract is setup within the job costing ledger, this can be linked to a customer if necessary. Information recorded includes the job name and address (this can default to the customer address), contact names and telephone numbers. You can also record the estimated start time of the job.

The most important part of job cost accounting is designing the job breakdown or analysis structure.

Key Benefits of CIA Job Costing Software

  • User definable analysis codes
  • Unlimited breakdown of a job
  • Budget entries
  • Multiple reports
  • Summary or full breakdown of costs
  • Profit reporting on jobs
  • Compare actual costs against budgets

Analysis Codes

Analysis codes are the heart of the job costing ledger, each job can be broken down into any number of analysis codes.

The user may keep a simple structure eg:

  • Materials
  • Labour
  • Subcontractor
  • Plant Hire
  • Miscellaneous

Or break down into as much detail as necessary eg

  • Materials
    • Tiles
    • Bricks
    • Blocks
    • Aggregate
  • Labour
    • Bricklayer
    • Carpenter
    • Roofer

The Job Cost structure is completely flexible and the user can have as many or few codes as is necessary.

In a poll of new customers, CIA's Job Costing module was the deciding factor for over 80% of users ordering from CLiP IT Solutions, rather than any of our competitors.

Templates

Most companies keep the same job costing structure, using the same analysis codes for every job. The user can define any number of templates, when a new job is created a standard template is copied across automatically.

Budgets

An optional part of job costing, if an estimate has been raised the user can assign a budget against each analysis code, enabling them to compare actual job costs against budgets.

Variations

Once a job is running there are often changes to the plan, if the user wants to job cost these variations separately, extra analysis codes can be added to the job at anytime.

Once a job is setup, the actual job costing occurs automatically as purchase invoices, payroll, subcontractor invoices, application for payments (stage payments) etc are entered.

Job Costing Reports

A key part of job costing are the reports that can be generated, Construction Industry Accounts (CIA) has a number of reports depending on the information the user requires. All reports can simply be exported to Excel.

Details all job costs entered for any job, during a specified date range, in order of job then date.

Details all job costs entered for a specific job, during a specified date range, in date order.

Details all job costs entered for any job, during a specified date range, in analysis code order.

Shows the total job cost entered for each analysis code, against the budgeted costs, during a specified date range. Shows percentage of budget used and highlights when any analysis code has gone over budget.

Allows the user to filter the Job Cost by Date report. Instead of listing every single entry, the user can filter for a particular analysis code, supplier, description, or employee for a particular date range. This can be very useful job costing report for finding particular information. Eg. when was the last time we hired a cherry picker? The report will show which job it was for, who it was hired from, the cost and the invoice that was posted (allowing the user to find the original).

Shows the total job cost, revenue, profit/loss, markup and profit margin for the selected jobs during the selected date range.

Shows for each subcontractor, the total Application for Payments (Stage payments), Total Paid, Total Discount, and Total balance outstanding for each job that subcontractor has worked on.

Detailing all sales invoices or sales applications, with money still outstanding, for any job at a particular date.

Shows total costs, total revenue and the work in progress figure, for the selected jobs for the selected date range.

Shows the total job costing for each analysis code, the total committed cost for each analysis code, (the committed cost is the cost from purchase orders raised, that have not been matched against an invoice). Compares this against the budgeted costs over a specified date range. Shows percentage of budget used and highlights when any analysis code has gone over budget.

Shows the total costs and total budget, with the variation, also shows the total revenue and the budget, with its variation, and the total profit or loss. This is detailed for the specified jobs during the specified date range.

Shows for each job, every employee who has worked on it, a line by line breakdown is given for each timesheet entry made. This report can be run by a date range, a PAYE week, or PAYE month.

Shows for each employee, every job they have worked on, a line by line breakdown is given for each timesheet entry made. This report can be run by a date range, a PAYE week, or PAYE month.

Lists all current jobs that have not had a sales invoice booked to it, shows job name and contact details, start date and a total of all costs booked to it.

This is a list of all jobs that have been entered in to the programme, it can be run just for one customer, or all, and include, or not include, archived jobs. It shows the job code, name, site address, site telephone number, the customer code, name and telephone number. It can also be run by the key data fields.

The lists all of the analysis codes that have been set up for the selected job. Showing their code, description and budget if one has been entered.